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COORDINATOR SERVICES

Applies to events held through December 31, 2024

Wedding Table Arrangement

Welcome to Vista 222, where we believe that your wedding day should be nothing short of magical.
We know that planning the perfect wedding can be a monumental task, and we're proud to offer assistance through our professional wedding coordinator services.

 

Our expertise, attention to detail, and dedication to making your day shine allows you to let go of the stress of planning and instead, savor every moment of this once-in-a-lifetime occasion.

Wedding Cake And Champagne Flutes On Table

Vista 222’s  Professional Wedding Day Assistance Package offers comprehensive support to ensure a seamless and memorable wedding day. Services include two on-site consultations, vendor coordination, rehearsal management, and full wedding day coordination.

This package is ideal for couples with a clear vision for their wedding, but who need expert assistance to bring it to life.

Wedding Cake

This package includes:
 

Before the Wedding

Two On-Site Consultations (Starting 4 Weeks Prior to Your Wedding)
 

Before the big day, we work closely with you to understand your vision and preferences. Our goal is to
ensure that every element of your wedding is well-organized and in line with your desires.


Preparation and Vendor Coordination

  • Review vendor contracts in detail to ensure no detail is overlooked.

  • Scrutinize the floor plan, seating chart, and rain plan for precision.

  • Carefully review your wedding day's timeline, covering everything from processional order to special traditions.

  • Confirm vendor details, including arrival times, to prevent any last-minute surprises.

 

During the Wedding
 

Full Wedding Day Coordination

On your wedding day, our experienced Day Of Coordinator will be your guiding hand, ensuring every aspect of your celebration runs smoothly.


Logistics and Assistance

  • Assist the wedding party with unloading at the venue.

  • Manage vendor arrivals and set up, providing them with detailed timelines.

  • Attend to the wedding party's needs throughout the day, including ensuring they stay well-fed and hydrated (Please note that lunch, snacks, and beverages are not included in this package).
     

Timeline Management

  • Keep a watchful eye on the wedding day timeline to maintain a perfect schedule.

  • Oversee the setup of rentals, vendors, wedding seating, arch, welcome table, guest book, table settings, and escort cards.

  • Coordinate with the venue to manage sound levels and lighting, and implement a rain plan if needed.

  • Take responsibility for the marriage license if the officiant is unable to.

  • Safeguard important objects like rings and ritual items.

  • Coordinate guest and family arrivals.

  • Assist the florist with delivering bouquets and boutonnieres.

  • Ensure the wedding party is in their positions for the processional.

  • Manage the ceremony, grand reentrance, and reception, ensuring the emcee adheres to your timeline.

 

After the Wedding
 

Final Touches and Cleanup

Once the festivities are over, we will take care of the final details.

  • Conduct a final walkthrough inspection of the venue, organizing decor to leave with the bridal party.

  • Ensure that all outside items not belonging to Vista 222 are organized by the night's end.

  • Distribute final payments and gratuities to any necessary vendors.

 

Please note that the following services are not included in our Day Of Coordinator Package:

  • Return of rentals to the rental company.

  • Transportation of personal items to or from the venue.

  • Removal of personal items from the venue (such as the Bridal suite or Groomsmen's quarters).

  • Guest transportation.

  • Full decor setup.

  • Rehearsal dinner management.

  • Any out-of-pocket payments.

 

Vista 222's Professional Wedding Day Assistance Package is designed to bring elegance and professionalism to every aspect of your wedding day. Let us be the guardians of your cherished memories.

Vista 222 Day Of Coordinator Package #1
Professional Wedding Day Assistance - $1,000

Vista 222's Enhanced Wedding Coordination Package embodies the ultimate in personalized support and attention. Knowing that a highly skilled professional manages every aspect of your wedding day brings unparalleled comfort and luxury. It allows you to fully immerse yourself in the joy of the moment without distractions or worries.

With four extended consultations, rehearsal dinner management, and full wedding day coordination services, this package is for those who seek an even higher level of detail and precision.

Wedding Table Arrangement

This package includes:

Before the Wedding
 

Four On-Site Consultations (Starting 6 Weeks Prior to Your Wedding)

  • Our Enhanced Wedding Coordination Package offers an extended consultation period, allowing for a deeper understanding of your vision.


Vendor and Planning Details

  • Thorough review of vendor contracts to ensure meticulous attention to every detail.

  • Comprehensive examination of the floor plan, seating chart, and rain plan, covering all aspects from reception tables to rental items.

  • In-depth analysis of your wedding day's detailed timeline, including processional order, music choices, recessional, and special traditions.

  • Identification and resolution of any potential issues or missing elements in the event planning details.

  • Expert management of the photography timeline and shot list.


Vendor Confirmation

  • Confirm all details of the wedding vendors, from arrival times to last-minute checks, ensuring a seamless experience.


Rehearsal Management

One standout feature of our Enhanced Package is the management of your rehearsal dinner, ensuring that all aspects are meticulously planned, and any unforeseen events are addressed.

 

During the Wedding

Full Wedding Day Coordination

Our core wedding day coordination remains the focus of this package, offering an elevated level of support and attention.
 

Logistics and Assistance

  • Assistance with unloading the wedding party at the venue.

  • Meticulous management of vendor arrivals and setup, including detailed timelines.

  • Support for the wedding party throughout the day, including ensuring they stay well-fed and hydrated (Please note that lunch, snacks, and beverages are not included in this package).

 

Timeline Management

  • Expert management of the wedding day timeline, overseeing rentals, vendor arrivals, seating and arch setup, and more.

  • Coordination with the venue to manage sound levels and lighting, and implementation of a backup plan in case of rain or vendor emergencies.

  • Assumption of responsibility for the marriage license in the event that the officiant is unavailable.

  • Safekeeping of essential objects such as rings and ritual items.

  • Coordination of guest and family arrivals.

  • Assistance to the florist in delivering bouquets and boutonnieres.

  • Ensuring the wedding party is in position for the processional.

  • Flawless management of the ceremony, grand reentrance, and reception, including adherence to the timeline for toasts, speeches, cake cutting, first dance, bouquet/garter toss, and other traditions.

  • Preservation of wedding gifts in a secure location.

 

After the Wedding
 

Final Touches and Cleanup

Once the celebration ends, we handle the final details:

  • A thorough final walkthrough inspection of the venue, organizing decor items to leave with the bridal party.

  • Organization and retrieval of all outside items not belonging to Vista 222 in an organized manner by the night's end.

  • Distribution of final payments and gratuities to any necessary vendors.

 

Excluded Services

While our Enhanced Wedding Coordination Package offers an extensive range of services, please note that the following items are not included:

  • Return of rentals to the rental company.

  • Transportation of personal items to or from the venue.

  • Removal of personal items from the venue (such as the Bridal suite or Groomsmen's quarters).

  • Guest transportation.

  • Full decor setup.

  • Any out-of-pocket payments.



Vista 222's Enhanced Wedding Coordination Package offers elevated support and attention for a fully customized experience. Allow us to enhance your celebration and make your dream wedding a reality.

Vista 222 Day Of Coordinator Package #2

Enhanced Wedding Coordination - $2,000

Vista 222

222 Missouri Flat Road

Grants Pass, OR 97527

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